How do I bill my customer based on milestone base rate?

Updated on October 21, 2020 08:00AM by Admin

Apptivo’s Projects app allows you to create projects with different billing methods like Project Flat Fee, Milestone Billing, Time & Expenses, and Non-billable. Milestone billing is a very prominent and popular type of billing where invoices are sent out to the customers once a certain milestone is achieved.

Milestone billing allows you to bill a customer according to each milestone created within the project.

To get started, first, you'll need to configure the Project settings.

Create a new project

  • Login and access the Projects app and click on the Create Project button.
  • Enter the project name and set the start and end date.
  • Set the project status and priority.
  • Choose the Billing Method as “Milestone Billing”.
Projects

  • Click on the “Create” button to create a project.
Create Milestone

Create Milestone

  • Click on the Create Milestone button.
  • Enter the milestone and set the start and end date for the milestone.
  • Enter the base fee for the milestone.
Base Fee

  • Once the milestone has been created, you can view the billing information in the "Budget" tab.

Note: If there is more than one milestone, then the project total fee will be a sum of all milestones associated with this project.

Project Budget section involves

  • Billing Method – Milestone Billing.
  • Project Total Fee – The total fee for a project based on a milestone base fee.
  • Amount Invoiced – This has already been invoiced.
  • Amount To Be Invoiced – This needs to be invoiced.
Budget Section

How do I generate an Invoice for the Completed Milestone?

  • If you want to generate an invoice for the milestone billing project you need to complete the billable tasks associated with the project milestone.
  • Click on the Convert button and select To Invoice.
Convert

  • If you try to convert the project without completing the Milestone, the warning pop alerts you with the phrase “This project does not have completed milestones, do you want to proceed”.
  • If you opt “Yes”, then the invoice creation page loads without a project.
  • If you opt “No”, it will redirect to the project dashboard.
Error

  • Once it gets completed, you can generate an invoice and email it to the customer.

Note: You cannot change or update the currency of the project base fee or estimated costs in the Projects App, but you can update the billing information in the Invoices App.

Create Invoice from Project

 

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