How can I install the Apptivo Emails app in G Suite?

Updated on October 3, 2019 02:17AM by Admin

Recently we have been getting a lot of questions about how to integrate G Suite to the Apptivo Emails app. So you can use G Suite for your business email, which can be set up through the Apptivo Email app.

Steps to Install Apptivo Emails App

  • Log in to your G Suite account.
Settings


  • You need to install the Apptivo Emails App from the G Suite Marketplace to start syncing your emails. Go to G Suite Marketplace and search for the Apptivo Emails app from the search box and click on it.
  • Click Install.

Installed app


  • You can also install the Apptivo Emails app by clicking here.

Authorization

Apptivo allows G Suite Admin to install the Apptivo Emails app and configure G Suite sync. The user can use the G Suite sync. If it is the first time installing the Apptivo Email app, then the G Suite Admin has to set up the Apptivo Emails App using the “Additional Settings in G Suite Settings.”

Steps to set up Apptivo Email App

  • Navigate to Settings in G Suite account and select “Manage this domain.”

Manage this domain


  • Go to Apps → Marketplace Apps → Apptivo Emails app.

G Suite apps


  • Select Settings for the Apptivo Emails app.
  • Click on the hyperlink “Go to Apptivo Emails for setup” from additional settings.
Additional setup


Steps to Configure G Suite Email Sync in Apptivo

This feature is available in paid versions of Premium, Ultimate, and Enterprise plans.

  • In your Apptivo account, click on Preferences -> General -> Email -> G Suite. You will be directed to the “Configure G Suite” page. Here, the Email ID used in the G Suite account will be auto-populated.
  • You have the option to view the history of Authentication and Subscription. This can be viewed by selecting the preferred action from the “Action Type” dropdown.
  • Now, click on “Enable Sync”.

Enable sync


  • The sync will be enabled. Forwarding the Email ID field will be visible once the sync is successfully enabled.

Sync being enabled


  • Copy the Forwarding Email ID from your Apptivo account and paste it in the “Forwarding my Emails” to field in G Suite Forwarding settings. Now, the emails will get synced with Apptivo.
  • You can view the last sync time from G Suite, Status of G Suite authentication(Active or Inactive) and history details of Authentication, and Subscription.



Action Type




You could also synchronize the Emails with Apptivo. Here’s how to do it:

Email Synchronization

Apptivo supports syncing of both the inbox and sent a folder of your email. To receive the complete synchronization experience, you must enable Email Forwarding.

Let’s have a look at it.

Email Forwarding

You can automatically forward all the incoming emails, to any other email account of your choice. Here is a simple way to get automatically the copy of the emails that arrive in Apptivo mail.

Steps to Configure Email Forwarding

  • Access from “Apptivo” then go to “Email” option under “Preferences”
  • After selecting the “Email “ option click on the “G Suite“ button.
  • Then, you must collect the "Forward ID" from Apptivo.

Forward ID


  • Once you get the Email Forwarding id, you can configure the "G Suite Email" by following below steps on how to integrate,
  • Login to "G Suite" Web App, click "Settings" → Mail Under Your App Settings.
  • Go to Accounts"Forwarding and POP/IMAP"

Forward ID


  • Click on “Add a Forwarding address”.
  • You put the Apptivo "Forwarding Id" here.

Continue with forward id


  • On adding the forwarding id, proceed to get the confirmation code in your Apptivo emails.

Confirmation code


  • Copy the confirmation code and paste the same in the G Suite to verify code.

Verify code


  • Select the radio button to forward a copy of the incoming emails to the specified email.

Forwarding email


  • You can find the subscription renewal time with the last synced time being updated.

Sync time


  • Once finish the above steps, you can get all your G Suite emails into Apptivo.


Note:

  • If the Admin installs the Apptivo Emails app in domain level, then all non-super users under the same domain will have the app added to their G Suite and Apptivo accounts. The other users with the same domain have to enable the Apptivo Emails app in their respective accounts.
  • Once you enable the sync, emails from your G Suite mailbox will be available in Apptivo (the emails which are arriving after enabling the sync will be synced to Apptivo).
  • All existing Gmail users' email sync will be moved to IMAP automatically.


For Existing Users:

Existing Users will have the below window. You need to install the Apptivo Emails app for their G Suite domain by following the steps mentioned above.

Existing Users




Note:

  • Apptivo Emails app will not support multi-domain in Apptivo, so the users with a different G Suite domain will have their email sync routed via IMAP.
  • If the existing users don’t want to proceed with the Apptivo Emails app, you can continue to sync with the prevailing OAuth till the OAuth sync is failed.