What are Documents and how do I use them?

Updated on January 24, 2019 03:56AM by Admin

Documents, along with notes, appear in nearly every application. This is important because it allows yourself, and your employees, to store documents & files in a sharable & organized manner. There are many excellent uses of the documents feature, such as storing sales proposals, project plans, contracts, standard procedural documents, or even project deliverables, such as reports, logos, design mock-ups, you name it! You can upload most file types and can store an unlimited number of documents on a single item (if you have available storage space). If you run out of space, you can always upgrade your membership plan or purchase space from the paid service store.

Documents work exactly the same across all applications, and will always be present in a similar “tabbed” layout. Clicking the Documents tab will reveal a listing of all previous documents, who uploaded them, and when they were uploaded

Steps to Upload, Download and Delete documents

For this example, I clicked on the Customers App and then viewed one of my customers.

  1. From a Customer Overview page, navigate to the "Documents" tab.
    Customer Overview Page
  2. If you are Standard Plan user, you'll be notified to upgrade your plan to use this feature.
    https://www.apptivo.com/wp-content/uploads/2013/12/Planupgrade11.png 
  3. If you're paid user, then click on “Add Document” button, select a file from your computer.
    My Documents option
  4. You will get a drop-down from
which you can add the documents as a link.
Add Link option
  • You will get a pop-up from which you can "Add" the document and name it.
    Adding a link
  • Now any other employees (with access to this customer) can download the file by clicking on the “File Name” link.
  • Next to each file name you have the option to download or delete the document, or you can send the document to the customer via email (if you have these services)
    Added URLs

Note: You can access the Document URLs only if you have the access to the specific documents.


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