Incoming email messages are created and stored as cases in Cases App. The customer receives the case created acknowledgement email. You can automatically create a case when a customer emails you for support. You can use email ids or aliases to receive emails from your customers.
How do I Authenticate My Email Address?
Follow these steps to authenticate your email address,
- Log in and access Cases App from your universal navigation menu bar.
- Click on “More” icon and select “Settings” located at the app header bar.
- Click on “Email to Case” from left navigation panel.
- If you are standard plan user, then you need to upgrade plan in order to use this feature.
- Click on “Add” button to add an email address.
- Fill in the following details:
- Receiving Email Account – Your Email address for authentication.
- Password – Enter the password of your email address.
- “Addressed To” Email Account – Either you can choose same account or can redirect to email list.
- IMAP Host Name – Host name of your email address for example: if you have Gmail account then host name is “imap.gmail.com”.
- Port – Port number of the domain for example: port number for Gmail is 993.
- Assigned To – Select an Employee to whom it should be assigned automatically.
- From Email Id – When composing a message you can set this authenticated email address. If you want to use this email id when composing, click on “Off” button to enable “On”.
- Add to CC – Add the authenticated email id to the CC list, if it is not selected as from address.
- Click on “Authenticate” button to authenticate your email address.
For Example: A contact named “Parker Ehlers” composes an email from “Parkerehlers2013@gmail.com” and send to authenticated email address “firstname.lastname@example.org”. His email will be converted as a case in Cases App. You can view the email case in “My Cases” shown in the image below: Similarly, “Parker Ehlers” also created as a contact in Contacts App with that email address. You can view “Parker Ehlers” in Contacts App. Parker Ehlers will receive an acknowledgement mail from Cases App.