In the case of helpdesk tickets, a business doesn’t always have to follow the rules. For some businesses which aren’t that large in comparison to other companies, first come first serve strategies can work out but for larger firms, a system is required to handle helpdesk tickets. The existence of flexibility in the system causes conflicts among employees as individual requests to bump up tickets is considered by agents. Therefore, clarification of rules is required to prioritize tickets and also for the conditions in which bumping is demanded. Therefore, Apptivo HelpDesk brings you the 5 types of tickets that should be given priority.
Introduction to Apptivo HelpDesk
Apptivo provides you with an integrated HelpDesk solution for all your customer support needs. It features a variety of options that lets you manage tickets based on their priorities, assign agents to specific cases, manage deadlines, and also choose over different communication channels for specific customers. It allows easy handling of cases directly from received email to creating cases for the same, you can also assign individuals as well as teams to the same case without leaving the page.
SLA’s in Apptivo HelpDesk application can be managed and configured with automatic actions as required. When dealing with any case in the HelpDesk app, you can easily convert any case to a Project or a Work Order directly without struggling with several options. Alongside, it also has features such as time-tracking, that enables you to mention and time-stamp the tickets with specific configured time zones.
For many companies, SLA alerts are meant to be a concrete agreement to determine the resolution patterns that improves Customer Satisfaction. But there are certain conditions when customers ask for different things depending upon the issues they are facing. Due to this, there are variations in the priority of tickets, and some tickets are left unsolved. And because of the organizational rules, these tickets take a long time to get cleared and give the customers a poor experience of your support service. Therefore, to this problem, you need to set a schedule for individual tickets, and assigning a person for the same concern will make it quick for ticket resolution as managers often forget or aren’t aware of all the varying aspects of tickets in their department. Hence, with Apptivo HelpDesk, you get access to simplified and easy SLA management with which you can handle SLA alerts without any hassle and deliver the best to your customers.
There are situations when a customer faces an issue that requires a person of the top hierarchy to solve it. Due to this, there is a significant amount of lag that is seen while dealing with tickets of these types. Also, customers often demand manual redirecting of their calls and emails to a specific agent of the company. Therefore, the tickets demanding a certain level or hierarchical escalation need to be made clear. The system should be set to work accordingly, as the users should be given the control to edit their requests and the ticket managers should have proper control over the assigning of tickets. With Apptivo HelpDesk, you get the benefit of controlling and assigning the case to particular individuals removing any manual interference with the system itself.
Among different top priority things, some issues are still more important to address than others. Concerns or problems of customers regarding the company’s communication channels need to be addressed at urgency. Your HelpDesk should be able to prioritize communication issues at the top and indicate bigger problems. Therefore, a ticket template should be available to describe the issues and then let the helpdesk sort it accordingly. Apptivo HelpDesk lets you manage and customize cases according to their priorities. You can control the priority score, background color, and text color of the case to make it more identifiable among other cases.
Privacy or Data Violations
When any client or customers’ data is violated, that situation is of a big concern. For different contracts, there may be a variety of provisions about alerting the customers of a data breach. Manual interventions to the system can cause the alerts to be delayed subjecting your company to regulatory issues. To this, you need to have your templates designed based on the nature of the issue, and in case of data violations, it should automatically alert the customers within a minimum time frame. You need not let the issues happen before alerting the user. Apptivo lets you manage highlighted issues and filter them based on the potential issues they are related to.
Different companies have different SLAs in place. But often, there are situations when a customer might have a different approval of time or agents to be assigned to their case. In those situations, it becomes an issue to handle those clients as taking longer times than promised might lead them to cancel their tickets and lose faith in your brand. Hence, your help desk needs to have concrete rules but it should also allow customization in extreme cases. Apptivo gives you the benefit of changing the assignment time or person related to the case, giving you the best control over customers’ tickets.
Apptivo HelpDesk lets you work with your contacts while Apptivo Contact Center lets you manage your client tickets whether in phone calls, emails, or text messages. With Apptivo Contact Center you get access to customized call and text messaging services along with detailed reporting of tickets, making ticket management easier.
Interacting with customers has always been a challenge for every business. And when it comes to handling their issues and problems and solving them, it is even more challenging. And deciding what tickets to prioritize is always a dilemma. You need to manage tickets based on their level of urgency and escalate them appropriately to give your customers maximum satisfaction.